Free Calculator

How many hours is admin actually costing your team?

Client onboarding, document creation, manual follow-ups, chasing records — put in your numbers and see exactly what it adds up to every month.

One firm we worked with cut onboarding admin from 2 hours to under 30 minutes per client. In 2 months, they handled 14 more matters — same team.

How many new clients or matters do you onboard per month?15 clients/matters
2100+
How many hours of admin does each one currently take? (forms, documents, records, follow-up setup)2 hrs

Most firms underestimate this — include time spent chasing documents, creating records, and manual follow-ups.

0.5 hrs6 hrs
What’s the average hourly cost of the team member doing this admin?KES 800/hr

Include salary, benefits, and overhead — not just base pay.

KES 300KES 5,000+
Your estimated admin cost
Hours Lost Per Month
30 hrs
Spent on admin, not billable work
Cost Per Month
KES 24,000
In team time alone

That’s approximately KES 288K per year — before accounting for errors, delays, or the clients you couldn’t take on because your team was buried in admin.

At 15 new clients/matters per month and 2 hours of admin each, your team is spending 30 hours monthly — roughly 3.8 full working days — on tasks that have nothing to do with the work you’re actually paid for.

If that time were freed up, your team could realistically take on 15 additional clients or matters per month with the same headcount.

This is fixable. Most firms see results within weeks.
We build client management systems that cut onboarding admin by 70-90% — automatically.
30 minutes. We map where your admin time is going and what to automate first.
📋
2 hrs → 30 min

Professional services firm. A professional services firm was spending over 2 hours on admin for every new client before actual billable work even began. After we built their client management system, that dropped to under 30 minutes. In 2 months, they handled 14 more matters than they would have otherwise — with the same team.