Wezesha LPO Processor
Stop your team retyping every order by hand.
Wezesha LPO Processor reads the LPOs that land in your email — any format — checks them for errors, and turns them into clean records ready for your finance system. No retyping. No mistakes.
Wezesha LPO Processor is a tool that reads the LPOs (local purchase orders) a Kenyan distributor receives by email in any format, checks them for errors, and turns them into clean records ready for QuickBooks, SAP, Sage or Odoo — so the team stops retyping orders by hand.
How it works
From inbox to your books — without your team in between.
Keep your SAP or QuickBooks. Wezesha just loads clean LPO data into it — no retyping, no errors. Every buyer sends LPOs differently; Wezesha reads them all.
- 1
Connects to your order inbox
A standard email inbox — Gmail or IMAP. The LPOs your buyers already send keep arriving exactly as they do today.
- 2
Reads every LPO, whatever the format
PDF, Word, the email body itself, mixed formats across buyers — every buyer sends LPOs differently, and Wezesha reads them all.
- 3
Checks each one for errors
Every order is checked before anything is saved — a wrong product code or quantity gets caught, not invoiced.
- 4
Hands your system a clean record
CSV, SAP-ready output, QuickBooks, Sage or Odoo — clean data, ready for finance, with nothing retyped.
The worry that matters most
Checked before it reaches your books.
A wrong product code or quantity in an order isn't a typo — it's a wrong invoice, a credit note, and an awkward call with your buyer. So every LPO is checked before the data lands: a wrong code or quantity gets caught, not invoiced.
Anything the system isn't certain about — including handwritten orders — is flagged for a human to confirm rather than silently saved. You stay in control; you just stop doing the typing.
Hours back, every morning
The retyping your team does before lunch — gone.
Zero typing mistakes
Errors get caught before they reach your books, not after they’re invoiced.
Faster invoicing
Orders land in your system the day they arrive, so billing doesn’t wait.
Records finance can use
Tidy, consistent entries — no more deciphering twelve different formats.
Who this is for
Operations and finance managers at B2B distributors, wholesalers and suppliers — the businesses receiving LPOs by email from supermarket chains like Naivas, Quickmart and Carrefour, and from pharma, agro-inputs, building-materials and manufacturing buyers. The pain is real at roughly 5+ LPOs a day. If you're processing a handful of orders a week, you don't need this yet — and we'll tell you so.
Pricing
One flat monthly plan fee. AI billed separately, at cost.
You pay the AI models directly, and we don't mark them up. Month-to-month, cancel anytime. Prices exclude VAT.
Mwanzo
KES 7,500
per month + AI at cost, excl. VAT
For a growing distributor processing LPOs from one or a few buyers. Best suited for roughly 5+ LPOs a day. Typical AI usage: ~KES 1,500/month.
Start freeUkuaji
KES 14,900
per month + AI at cost, excl. VAT
For multi-branch / multi-chain suppliers receiving LPOs into several inboxes in different formats. Typical AI usage: ~KES 10,000/month.
Start freeCustom
Let's talk
scoped to your volumes
For national operations and large manufacturers needing direct ERP integration (SAP-level), dedicated SLAs and volume API pricing.
About the AI cost: AI processing is billed separately. You bring your own OpenRouter key and pay the AI models directly, at cost, with no markup from us. In practice that's roughly KES 5–10 per LPO depending on how many pages the document has. A typical month works out to about KES 1,500 in AI tokens on Mwanzo and about KES 10,000 on Ukuaji, on top of your plan. (Typical figures, not guaranteed.)
What would it cost you, all-in?
No surprises is the whole point. Adjust the numbers to match your operation.
Your typical month · ~220 LPOs
- Plan fee (Mwanzo)
- KES 7,500 / month
- Estimated AI costpaid at cost, directly to the AI provider
- KES 1,100–1,540
- Typical all-in
- KES 8,600–9,040
The plan fee is flat. The AI band moves only with how many documents you process — paid at cost, never a markup, never a cut of your sales. Figures are typical, not guaranteed.
Works with your finance system
Loads into whatever you already run.
It reads from a standard email inbox and hands clean data to your system — direct integration or flexible export.
What early users are seeing
9 hrs/week
of manual order entry eliminated
Same-day
LPO-to-invoice turnaround, down from 2–3 days
LPOs from three chains, three formats, one inbox — checked automatically and loaded into the finance system with nothing retyped.
Zero
wrong-code invoices since switching
7 hrs/week
returned to the ops team
Every order is checked before it reaches the books, so the credit-note conversations with buyers simply stopped.
Results from early Wezesha users, anonymised. Individual results vary with stock mix and volumes.
Straight answers
Questions people actually ask
The questions ops and finance managers actually ask — answered straight.
Yes. Wezesha is format-agnostic — it reads PDFs, Word documents, orders typed into the email body, and the mixed formats that come from supplying chains like Naivas, Quickmart or Carrefour. Send us a few of your real LPOs and we’ll show you a live demo on your own documents.